Filing an annual return with the Companies and Intellectual Property Commission (CIPC) is one of the simplest compliance tasks, yet it is also one of the most often forgotten.
Who must file, and when
Every company and close corporation must file an annual return each year. It is due within 30 business days after the anniversary of the date of incorporation. Your company remains liable even if it is dormant or not trading.
What happens if you don't
- Late filing penalties that increase with your turnover and how late you are.
- Deregistration. CIPC can move a company to "deregistration process" and eventually deregister it. Its assets may then pass to the state, and the bank can freeze accounts.
- Problems with tenders and funding. Banks, funders and government buyers check CIPC status.
Re-instating a deregistered company is possible, but it is slow and costly compared to filing on time.
Beneficial ownership
Companies must also file a beneficial ownership declaration with CIPC. This identifies the natural persons who ultimately own or control the company. You must update it whenever ownership changes, and CIPC checks for it when annual returns are filed.
Keeping the rest of your records current
Director appointments and resignations, changes of address and changes to share structure all need to be filed with CIPC. They must also be supported by proper resolutions and an up-to-date securities register.
This article is general information based on the law and SARS guidance as at 29 July 2026. It is not tax or legal advice for your specific situation. Please contact us before acting on it.
